Needs Attention Signals

Overview

The Needs Attention widget on the Home page surfaces actionable signals that highlight data gaps impacting headcount accuracy.

These signals help you quickly identify and resolve inconsistencies so your hiring plan, Ledger, and org data stay aligned with your HRIS and ATS.

This feature is available to all users with access to the Home page, including Admins, Finance, HR/People Ops, and Recruiting leaders.

How it works

Each signal represents a specific data issue that requires action:

• Signals appear only when there’s something to fix

• Clicking a signal takes you directly to the relevant page or filtered view

• Once resolved, the signal automatically disappears

This ensures the widget always reflects the real-time state of your data.

Signals

Reconcile pending transfers

Flags internal transfer requests that haven’t been aligned with HRIS data.

What to do:
Reconcile pending internal transfer requests with HRIS employee change records.

Reconcile pending terms

Flags terminations that haven’t been reconciled with HRIS data.

What to do:
Reconcile pending termination requests with HRIS termination records.

Claim departments

Flags departments with active employees that are not linked to TeamOhana.

What to do:
Link unassigned departments to TeamOhana departments to ensure accurate headcount.

Unarchive departments

Flags archived departments that now contain active employees.

What to do:
Unarchive departments and link them to TeamOhana to restore accurate headcount.

Future terms without backfills

Flags upcoming terminations without a planned backfill.

What to do:
Add backfills for upcoming terminations to avoid headcount gaps.

Termination without backfill

Flags employees who have already been terminated without a backfill.

What to do:
Create backfills if the role still needs to be filled.

Accepted Not Started (Past due)

Flags headcount where an offer is accepted but the start date has passed.

What to do:
Unlink offers if reneged or archive headcount if not hiring.

Fix declined offers

Flags headcount where an offer has been reneged or deleted but is still linked.

What to do:
Unlink the employee first, then unlink the offer.

Note:
Offers are not automatically unlinked if an employee is still associated.

Unclaimed employees

Flags employees that are not linked to any headcount.

What to do:
Assign employees to a headcount or mark them as hired outside TeamOhana.

Terminated manager headcount

Flags employees assigned to managers who are no longer active.

What to do:
Reassign employees to active managers.

Incorrect Job ID linked (Ashby)

Flags headcount where the linked Job ID does not match the correct opening.

What to do:
Open the headcount and reconcile to automatically link the correct Job ID.

Missing compensation

Flags headcount with incomplete compensation details.

What to do:
Add compensation details to ensure accurate cost calculations and reporting.

Hiring past due

Flags headcount where the target start date has passed.

What to do:
Update target start dates or close outdated hiring requests.

Pending approval

Flags requests that are waiting for approval.

What to do:
Review and approve or reject pending requests.

Why this matters

These signals help prevent headcount drift caused by:

• Unreconciled HRIS updates

• Missing or unlinked organizational data

• Lack of backfill planning

• Stale or incorrect ATS links

• Invalid reporting structures

• Incomplete compensation data

By resolving these signals, you ensure:

• Accurate headcount and cost reporting

• Reliable hiring plans

• Cleaner, more trustworthy data across systems

Related resources

• Reconciling Employees and Offers with HRIS

• Managing Departments in TeamOhana

• Creating Backfills

• Internal Transfers Workflow