View-Only Headcount Permissions

Last updated: May 5, 2026

View-only permissions let you give users visibility into headcount without allowing edits.

Use this feature to safely share hiring plans, approvals, and headcount data with stakeholders who should not modify records.

Why this matters

Before this feature, anyone who could view headcount could also edit it.

Now you can:

  • Prevent accidental edits

  • Limit access to sensitive information (like comments)

  • Give broader visibility without losing control

How it works

TeamOhana separates visibility from edit access.

You define access using:

  1. Scope – What headcount a user can see

  2. Access level – What details they can see

Headcount visibility scopes

Scope

What users can see

All headcount

All headcount within their access (ABAC)

Reporting line

Headcount in their reporting hierarchy

Assigned

Headcount where they are a recruiter, manager, or collaborator

Permission types

Each scope includes two permission options:

View with comments

Users can:

  • View full headcount details

  • Open the headcount details drawer

  • See comments and audit history

Users cannot:

  • Edit any fields

  • Assign recruiters

  • Update job descriptions

  • Perform inline edits in Hiring Plans, Requests, or Approvals

  • Take bulk actions (e.g., bulk approve, bulk update)

View without comments

Users can:

  • View basic details in table view

Users cannot:

  • Open the headcount details drawer

  • See comments or audit history

  • Edit any fields

  • Perform inline edits

  • Take bulk actions (e.g., bulk approve, bulk update)

Important rules

  • You can enable only one permission per scope (with or without comments)

  • Manage permissions include view access automatically

  • View-only users can never edit headcount or take bulk actions

How view-only permissions affect the UI

TeamOhana enforces read-only behavior across the product.

Headcount details

  • Hides the Edit icon

  • Disables editable fields (including hiring details)

  • Prevents opening the drawer (for “without comments” users)

Hiring Plans, Requests, and Approvals

  • Disables all inline edits

  • Disables bulk actions

  • Hides audit history if comments access is restricted

Scenarios

  • Disables editing

  • Hides comments when not permitted

Inbox

If a user does not have comment access, they see:

“You do not have permission to view comments. Please contact your administrator for access.”

Interaction with manage permissions

Manage permissions always take priority.

  • Users with Manage All / Reporting Line / Assigned:

    • Can view and edit headcount

    • Can perform bulk actions

    • Automatically get view with comments access

  • Users without manage permissions:

    • Cannot edit anything

    • Cannot take bulk actions

    • Cannot request new headcount

If a user does not have manage access, TeamOhana disables the Request new headcount option to prevent incomplete workflows.